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Using Cloud Computing

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Third Party Material

For all other material that is not owned by your department/administering body, you will need to rely on either:

  1. Permission from the copyright owner; or
  2. Special education licences and exceptions in the Copyright Act.

Permission from the copyright owner

If you have permission (known as a licence) from the copyright owner you can use the material within the scope of that permission. You should check that the permission allows you upload the material to your content repository and make it available to your intended audience, such as teachers, students and parents.

Check how the copyright owner wants to be attributed, and make sure you attribute the material clearly beside each use of the material.

Statutory Licences and Exceptions

For third party material that you do not have permission to use, you will have to rely on the special education licences and exceptions in the Copyright Act.

A comprehensive discussion of the licences and exceptions as they apply to content available on a digital repository, is contained in the following compliance manuals:

  1. Schools: ‘Using Digital Content Repositories: Copyright Compliance Manual for Schools’
  2. School Authorities:
  3. TAFE institutes: ‘Using Digital Content Repositories: Copyright Compliance Manual for TAFE’

Smartcopying Tips

Link to and bookmark websites

Linking is not a copyright activity under the Copyright Act. This is because you are not actually ‘copying’ any material, rather just providing a path to its location on another website. As a result, providing links to material on external websites is a good way of managing copyright.

Bookmarking websites is a good way of saving and sharing links to websites.

It is generally not necessary to seek the permission of the website owner when creating a link to their website. However, it is important to include an acknowledgement of the source website. The form of acknowledgement that is appropriate will depend on the circumstances. For example, if you are linking to a useful resource and you know the author of that resource, you may wish to include an acknowledgement such as "Mary Smith from X school has provided a useful summary on Y's webpage".

Embed material

Embedding a link allows the user to view and access content as it sits in its original location without having to leave their website (e.g. blog or wiki) or intranet. It is commonly used for displaying online films, e.g. YouTube films, on websites.

Embedding involves copying the HTML code of the film, which is often displayed in a box near the film, and pasting it onto your website. The result of this is, rather than displaying the link, it will show a small screen of the film on your website.

The primary advantage to embedding material is that you do not need to copy the material in order to make it available on your website. Further, embedding is a good way to ensure that students only access the specific material you want them to see on a website, as opposed to accessing an entire webpage which may contain other material not appropriate or relevant to class exercise. It also means that the students do not leave the school/TAFE content repository (eg class wiki or blog) in order to see that material.

Some websites, such as YouTube, provide the link for embedding films.  This makes embedding an easy and practical alternative to copying. It is important to note that some websites may require you to include a link back to that website from your webpage containing the embedded material. For example, Clause 4 of the YouTube terms of use states:

‘If you use the YouTube Embeddable Player on your website, you must include a prominent link back to the YouTube website on the pages containing the Embeddable Player’


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